GENERAL GUIDELINES (2008-2009)

  

By looking at the present year and previous years bank calendars, as well as the bank’s request for repeat submissions from the previous year’s contest, we can get an idea of the type of photo that is likely to be selected.  Also refer to the Addendum - Highlights of our Agreement with the Bank at the and of this document for additional information.  We will be competing with other clubs (most likely Granby and Canton) so we need to have better quality and subject matter on our photos that cover all 4 Seasons, in order to get as many of our photos as possible published.  This is bare knuckles competition and we take no prisoners... For each one of our photos that the bank selects for the calendar the Bank will pay our club $100.  In the past this has been one of the largest sources of income for our club.

One critical consideration is the fact that the submission date has been moved forward to around the date of our 9/17/08 meeting in the Fall.  For this reason, if you can not make that meeting, please send your submissions to Ray Padron before that date following the guidelines listed below. For mailing or dropping off at Ray’s home the address is: 8 Windham Drive, Simsbury, CT 06070.
 

INSTRUCTIONS FOR THE SUBMISSIONS:

Towns to be included:  Avon, Barkhamsted, Bloomfield, Canton, East Hartland, East Granby, Granby, New Hartford and Simsbury.

 

For submitting digital photos:

1) Submit a 4" X 6" Print of each photo. Write on the back of the photo: The Title, the Town and any other ID (Example: Simsbury, Tulmeadow Farm), The Photographer's Name and Phone Number. 

2) Submit one or more CDs containing all the photos being submitted. Write on the CD with a Sharpee Marker or other appropriate marker: The Photographer's Name and Phone Number, The Year of the Calendar (Example: Simsbury Bank 200X Calendar), and if submitting more than one CD, the number of CDs being submitted (Example: CD #2 of 3). 

3) Digital files should be a resolution of at least 300 ppi and size no smaller than 10.5" wide by 9.5" tall.

4) While not a requirement, last year the bank appreciated that all our submissions were uniformly placed on a 6" X 9" manila envelope containing one CD and photos included within that CD with the outside of the envelope marked as follows: Photographer's Name & Phone Number, Year of the Calendar (200X) and the number of photos included in the envelope. (Ray will have a bunch of these envelopes at our first SCC meeting for those of you who may wish to use them).

For submitting slides:

1) Submit a 4" X 6" Print of each slide. Write on the back of the photo: The Title, the Town and any other ID (Example: Simsbury, Tulmeadow Farm), The Photographer's Name and Phone Number. 

2) Submit the slides themselves (or a good copy). Write on the slide: The Title, the Town and any other ID (Example: Simsbury, Tulmeadow Farm), The Photographer's Name and Phone Number. David Royce has kindly volunteered to scan slides in his high quality scanner at home so instead of slide(s), a CD can be submitted.  This is the preferable approach as it will present the Bank with the same type of submission from both digital and slide photographers: CDs and 4 x 6 prints.  And, most importantly it will keep the slides in the hands of the photographer.

3) Optional for Slide Submitters, but please see item 2 above: Submit one or more CDs containing all the slides being submitted. Write on the CD with a Sharpee Marker or other appropriate marker: The Photographer's Name and Phone Number, The Year of the Calendar (Example: Simsbury Bank 200X Calendar), and if submitting more than one CD, the number of CDs being submitted
(Example: CD #2 of 3). 

4) While not a requirement, in past years the bank appreciated that all our submissions were uniformly placed on a 6" X 9" manila envelope containing one CD and photos/slides included within that CD with the outside of the envelope marked as follows: Photographer's Name & Phone Number, Year of the Calendar (200X) and the number of photos included in the envelope. (Ray will have a bunch of these envelopes at our first SCC meeting for those of you who may wish to use them).

INSTRUCTIONS FOR THOSE WHO WISH TO SELL THEIR SELECTED PHOTOS
 

Some of our members, who sell their photos in the open market, may be reticent to submit their best photos for the Bank's calendar project.  Having learned of this fact, The Simsbury Bank has graciously agreed to the following: 

The Bank will retain exclusive ownership for two years; after that time, the photographer may sell or authorize the use of a selected image to any person or company on a non-exclusive basis. The restricted period is the two calendar years from the year for which the photo was selected and appeared. For example, photos selected for the 2008 calendar could be sold on a non-exclusive basis to prospective buyers starting 1/1/2011.  

The Bank may elect, by giving its written permission, to grant a photographer the right to sell or use an image before that time. For this permission, please contact Susan Presutti, AVP, SBT, at 860-408-5493 or preferably at: spresutti@simsburybank.com. However, the Bank retains the right to use the selected images indefinitely. 

 

Please remember that our deadline to submit photos to the bank this year will probably be in mid September.  Kindly bring your submissions to the 9/17 SCC meeting in the Fall (following the above guidelines) so Ray can pass them to the bank on time.  Or mail them (or drop them) to Ray before the meeting at: Ray Padron, 8 Windham Drive, Simsbury, CT 06070… THANK YOU!!!

  

APPENDIX – HIGHLIGHTS FROM THE LETTER OF AGREEMENT BETWEEN THE SCC AND SBT

v   We anticipate that a total of fifteen (15) images will be selected by the Bank from the members of the Clubs submitting images. The Bank will pay $100 per image to the originating Club. The images, whether electronic files, slides or negatives, will become the property of the Bank for use, reproduction and dissemination at its sole discretion at any time, in any manner and for any purpose in perpetuity. The Bank will have the right to use portions of a chosen image or to modify any image that it purchases, without the photographer's prior approval. 

v   The Bank would prefer images in high resolution digital form, but will consider slides and large format negatives as well. Digital files should be a resolution of at least 300 dpi and size no smaller than 10.5" wide by 9.5" tall. We require that all images presented be accompanied by a 4x6 inch color print for use during the selection process. 

v   The Bank would like images that represent all four seasons and be of subject matters from all of the communities in which the Bank has branches and does business. These areas are: Avon, Barkhamsted, Bloomfield, Canton, East Hartland, East Granby, Granby, New Hartford and Simsbury. Images should be confined to these locations.   Importantly, we would prefer multiple images from each town so as to provide us with a depth of choice. The images should be representative of the area and be of a combination of places generally recognizable by residents of the area as well as some not necessarily recognizable places. There should also be a variety of close-up versus far view images.  

v   The Bank expects to choose images from a pool of no fewer than 100 images per Club. Since the Bank would like to have the opportunity to make its selection from as large a pool as possible it is acceptable for a Club to submit for consideration several images of the same subject. Images submitted but not selected for previous year's calendars are, very welcome. 

v   Images of recognizable persons or private property will also require permission from the person or from the owners of the property and the Club will be responsible for obtaining that permission and provide the names and addresses of those individuals and/or property owners to the Bank before that image is chosen for purchase.